Every move is difficult but moving offices might be even more so than moving houses. After all, deadlines and responsibilities aren’t simply put on hold while you and your team plan the big move. Moving office becomes even more difficult when your time is divided between doing actual work and sorting and packing your office equipment and furniture.


If you are preparing to move to a new office, you are probably already thinking about how to approach heavy furniture and equipment, especially if you plan on going DIY. Moving heavy furniture is one of the most difficult aspects of moving. This is due to the fact that you cannot drag it, lift it alone, or it may not fit through your door.


Commercial movers, on the other hand, are well trained in handling and relocating heavy and large furniture. However, it is not an easy process for someone who has never done it before. Ideally, you would hire a moving company for your office move, but if your budget is tight and you want to take a DIY approach, here are a few helpful tips.

1. Start by making a plan


When relocating your office, you must allow enough time to create a thorough and well-thought-out plan. As a result, it would be advantageous if you always allotted more than enough time to plan and organize all of the details of your move. The most important things you should consider are:

  • The timetable
  • A spending plan
  • A moving checklist


It would also be preferable if, at this point, you and your team had a rough idea of how the new office will be laid out so that you can include the floorplan on your list of things to figure out. By creating a floor plan, you make it much easier to determine where all of your existing items will go and which items you will require.


Getting it right from the start will ensure a smooth process throughout. So, make a list of all the large and heavy furniture in the office and decide which should be moved as a whole and which should be dismantled. A plan will ensure that there is no confusion while moving. You must also know which pieces of furniture to load first and which will be packed last. Keep in mind that heavy and large items should be placed on the sides of the truck to help keep it balanced.


If you go for a DIY approach, make sure to involve everyone


Because there will be a lot of work to be done during office moves, it would be ideal if you could get everyone on your team involved. First, appoint someone to act as a moving manager (or appoint yourself as one). This person will be in charge of keeping track of all the details of your move. He will also be in charge of delegating all moving-related tasks, ensuring that everything runs as smoothly as possible.


Furthermore, you’ll want your IT team to stay on top of everything technical, as well as the safekeeping and migration of all data. These issues must be resolved well in advance of the big office move in order for the business to run as smoothly as possible.


As for the rest of your team, you’ll want everyone to be in charge of their own office space. But don’t forget to delegate responsibility for communal office furniture and equipment.

Figure out how to actually move the furniture


When moving large pieces of furniture, you must have the proper tools and accessories. Whether you are doing the move yourself or hiring professionals, having the right tools is essential. Furniture dollies, moving straps, and furniture sliders are among the tools required.


It may be impossible to move your furniture as a whole if it is heavy and large. Furniture should be dismantled before moving. This entails removing the removable components such as cushions, knobs, legs, and drawers.


If you’re going to remove screws and nuts, make sure you label them properly. It is to prevent small screws and other pieces from becoming lost while moving. Labeling them will also help you remember what each piece is for. Keep all of the small pieces in a labeled bag.

Create a System for packing and labeling


You should implement a packing system to ensure that no company property is lost or misplaced. It would also be ideal if you labeled your items appropriately, as this will make the unpacking process go more smoothly and easily. Numbering or color-coding your boxes, as well as keeping track of what is in which boxes, may also aid in the process of packing and transporting items.

Use proper lifting techniques.

When moving large pieces of furniture, you must be familiar with proper lifting techniques. Using the proper techniques will assist you in avoiding injuries or causing damage to your items. Lifting heavy furniture incorrectly can result in serious injuries.


Some of the most effective techniques to consider are:

  • Bending your knees. This ensures that your weight is carried in your legs rather than your waist. In order to lift the furniture, you must squat rather than bend. This will ensure that the weight is distributed to your legs and arms rather than your back.
  • Carry the items as close to your body as possible. The other strategy is to carry the furniture as close to your body as possible. It will aid in balance and will engage your shoulders and upper arms.
  • Avoid twisting your body. When lifting or walking with a large, heavy piece of furniture, avoid twisting your body. Twisting your body can result in injury.
  • Know where you’re going. When walking with furniture, make sure you know where you’re going. Check that nothing is in your way.

Think ahead about unloading


Following the dismantling and loading of the heavy furniture, the next step will be to unload the furniture into the new office. As a result, you must devise a strategy for unloading them.

You will be able to unload the items from the moving truck fairly easily if you have the right tools and enough manpower but remember to avoid dragging large pieces of furniture.


When moving large and heavy furniture, avoid dragging it across your wooden floors. Dragging could cause damage to your floor or carpet. So, when moving, the best thing to do is to lift the furniture.

Don’t rush it


Carrying heavy furniture should be done slowly and steadily. Do it slowly and carefully to avoid damaging your items. If you rush, you risk injuring yourself, damaging the item, and causing damage to the walls.


Lifting heavy furniture can be harmful to your spine. As a result, you must exercise extreme caution when lifting. Lifting furniture incorrectly can cause serious problems with your lower back. As a result, exercise caution when lifting. If you lack the necessary tools or manpower, the best option is to hire professional movers. Moving commercial professionals can assist you in moving large and heavy furniture with ease. Furthermore, you will not injure your back or get injured.


Hiring NYC office movers is the best option when moving large pieces of home or office furniture. They will be able to move all items with ease and without causing any damage because they are experts.